WebEDI Add-On Tools Improve Productivity

DataTrans WebEDI is a great productivity tool for companies requiring a simple EDI solution that complies with trading partner requirements.  However, there’s more to the solution than meets the eye. Over the years we have added many enhancements to make the EDI process more efficient for our customers. Features such as Auto-Pack, Document Associations, Smart Filters and Document Defaults are designed to reduce the number of steps required to process EDI messages.  These improvements provide a more useful data management tool.

In addition to these capabilities, DataTrans has developed a set of optional “Add-ons” which provide even more functionality in certain areas.  The WebEDI QuickBooks Integration creates a link between your QuickBooks and WebEDI allowing integration of information between your accounting system and WebEDI. Thus, purchase orders can be imported into QuickBooks and invoices can be exported from QuickBooks to WebEDI to be validated and sent.  This allows for integration with WebEDI without the need for expensive EDI software.

DataTrans also can provide a Web Services link to UPS and FedEx to allow you to import shipping information into your ASN’s. Each is a separate utility (one for FedEx and one for UPS), but this solution saves the time of rekeying vital shipping information and expedites the process of creating accurate Advance Ship Notices. One more step to bringing the whole process together in one cohesive e-commerce management tool.

These Add-ons provide tremendous benefits in further automation and integration.  We are constantly working on features and improvements to make our customers more efficient. If you would like to learn more about WebEDI or these Add-on’s, contact DataTrans at sales@datatrans-inc.com.

Tis the season and DataTrans is the reason…

Tis the season and DataTrans is the reason.

As our year comes to a close we have experienced tremendous growth. We have added many exciting clients and a couple of new products to help our clients make best use of their time. As a business owner you can always make more money, but you cannot make more time. That is where DataTrans comes in!

To streamline our clients’ business we have our ERP Integrators like QuickBooks, SAP, Peachtree, and Microsoft Dynamics. These products allow you to remove the process of manually entering the data saving time and money.

For our clients who use UPS Worldship and FedEx we built an integrator that is very user friendly and removes a manual process again saving your business time and money.

Introducing these products this past year shows our clients that we are dedicated to growing with their business. We are the one stop shop solution for all of their EDI needs. Like with most of our products the ideas came from our clients based on suggestions. No one knows your business better than you and when you have ideas to streamline a process or make your business more efficient we are here and capable of providing that product.

Speaking of our clients, I recently read an article in Forbes titled “25 Things Influential People Do Better Than Anyone Else” and immediately thought about some of the new clients we acquired this year.


reminded me of many clients with their success and growth.

  • They have more passion about their interest. Their passion infiltrates through our office when they call in with a question or need help processing another one of their large orders.
  • They have the confidence to act. Be it on the Shark Tank negotiating with Mark Cuban, or making a business decision. They are precise and to the point and know exactly what they want to do with their business.
  • They spot trends. Hence why they are doing business with DataTrans. We are trending upward and onward paving out our own path in the EDI world. We have the best web-based solution out there that we have built from the ground up. We have assembled the best staff that is located near you and will work tirelessly to assure you of your EDI success.

As we enter the end of the year and holiday season, I want to share and excerpt from my favorite speech from an amazing man and wonderful charity.

We hug, we kiss, we love. When people say to me how do you get through life or each day, it’s the same thing. To me, there are three things we all should do every day. We should do this every day of our lives. Number one is laugh. You should laugh every day. Number two is think. You should spend some time in thought. Number three is, you should have your emotions moved to tears, could be happiness or joy. But think about it. If you laugh, you think, and you cry, that’s a full day. That’s a heck of a day. You do that seven days a week, you’re going to have something special.


Best Regards,

Travis Knotts

Compliance Networks and DataTrans Solutions Partnership Offers Improved Supply Chain Performance

EDI Solutions Integration to Drive Cost Efficiency in the Extended Supply Chain

Sugar Land & The Woodlands TX (PRWEB) February 27, 2013

Compliance Networks, the leading provider of vendor performance optimization solutions and DataTrans Solutions Inc., the industry-leading B2B supply chain network, announced an integrated and strategic partnership that will drive EDI collaboration and further cost efficiencies in the retail supply chain.

“It’s a natural fit”, explained Greg Holder, CEO of Compliance Networks.  “Our clients and partners are one in the same.  Both of our teams have been focusing on optimization of our core competencies and it was a client that did the match making.”

Mike Franks, President of DataTrans, states “The integration and automation of processes will further drive down the costs and time associated with the order to cash process.  It will benefit both retailers and their supplier partners.”

As of today, the combined solution is live and in production.  The companies expect this to be the first step in many to integrate solutions to the benefit of the retail industry.

About DataTrans Solutions Inc.
DataTrans Solutions Inc. delivers customer centric supply chain and EDI outsourced services in retail distribution, energy, process manufacturing, and healthcare industries. We offer a comprehensive on-demand hosted platform that allows clients to CLICK TO CONNECT™. Our Mission is to provide constantly improving B2B and data management services to allow our customers to operate at peak efficiency. We operate with integrity to provide our services in a responsive and respectful manner. We will leverage our knowledge and technology to provide the most appropriate and efficient B2B solutions for our customers. The company is privately owned and has been profitably grown since it was founded in 1998. DataTrans is headquartered in The Woodlands, Texas.

About Compliance Networks
Compliance Networks is a leading provider of vendor compliance and supply chain visibility solutions for the entire PO LifeCycle. CN solutions enable retailers to optimize flow with leaner supply chain and make informed supply chain decisions. The net result is increased customer satisfaction, profitability, and shareholder value. Compliance Networks’ suite of retail-centric vendor compliance and distribution management solutions drive continuous performance improvement throughout the extended supply chain. Since 2000, Compliance Networks has offered best-in-class vendor compliance optimization and supplier performance management solutions enabling retail enterprises to make informed supply chain decisions. Compliance Networks is proud to serve leading retailers such as Kohl’s, Burlington Coat Factory, Pep Boys, Stein Mart, The Sports Authority, Bon-Ton Stores Corporation, Bob’s Stores and others.

Mark Cuban s Shark Tank Investment Kisstixx is EDI ready just in time for Valentines

The new and innovative lip balm company, Kisstixx, which creates a chemical reaction when two complementary pairs meet and secrete, has opened themselves to the retail supply chain.  Inventors and entrepreneurs, Dallas Robinson and Mike Buonomo, plugged into the retail EDI supply chain with DataTrans Solutions Inc.  The DataTrans canonical EDI network opens Kisstixx up to be responsive to big retailers with configured integration in the ordering, shipping and payment systems of more than a thousand major retailer buyers.  The fast growing company has an experienced EDI team on their side to comply with the requirements of their clients including Winn-Dixie, Kmart, Fry’s, Associated Food Stores and Party City.

The DataTrans team welcomes our new partners.  We look forward to assisting Kisstixx in their growth, allowing them to scale efficiently.  Our clients growth and success drives our spirit as supply chain professionals.

Watch them close Mark Cuban for $200,000 on Shark Tank below



Learn more about scaling a business with an EDI service for retailers.



EDI Testing Fees One Step from the Grave

Last week SaveMart Supermarkets, a 240 store innovative regional grocery chain in Northern California, presented a case study at the VCF conference on the effectiveness of the Infoborders no-fee EDI testing platform.   The results: 300% (3x) improvement in time on moving supplier into EDI production.  Feedback from suppliers:  “I used it and it was easy and user friendly. One of the best self-testing service web I have ever used!”  “Testing with you was one of the easiest tests I’ve ever performed.  My greatest pleasure was not having to go through SPS Commerce or one of the other organizations that charge an arm and a leg.”  “With Save Mart, I was able to test at my speed (which is a get_it_done speed) and it was totally painless.  Everyone I dealt with through emails was helpful and professional.  Keep up the good work.”

Title: Utilizing new industry tools to gain efficiencies in managing suppliers  Description: Case Study: Like many growing regional grocery retailers, Save Mart needs to do more with less in order to compete with larger national retailers.  The thin margin and high volume grocery business is particularly sensitive to supply chain exceptions, errors, and costs.  Learn how Save Mart is utilizing cloud based no cost EDI testing, on-boarding, and performance management tools to cut costs, exceptions, and errors in working with its 2,000 active suppliers.  Hear about their success and what’s next for this 240 store grocery chain.


Datatrans Solutions Welcomes Kenrick Roberts to Support Team

DataTrans Solutions

Organization continues pledge to build dream team of industry professionals

The Woodlands, TX – May 08, 2012DataTrans Solutions Inc., the industry-leading B2B supply chain network, announced the addition of Kenrick Roberts to the Support Team.  Mr. Roberts will be responsible for the implementation, training, and on-going support of the fast growing client base.

Mr. Roberts brings over 13 years of experience in supporting EDI transactions, communications, translation, and integration. His experience started with Sterling Commerce (now a division of IBM), working with Gentran and supporting large retailers such as Wal-Mart, AAFES, Best Buy, and Target.  He then moved into the healthcare distribution space supporting EDI for Biovail with trading partners that included McKesson, and Owens & Minor.  Most recently, Kenrick expanded his experience in the banking industry with the Bank of Montreal and with consulting work with 3PLs.

“We are excited to have Kenrick on board.  He is an asset to the organization and is already appreciated by our clients and their customers / EDI trading partners” said Mike Franks, President. “His reputation and all-around high energy personality is exactly the type of support team member that is vital to our small company.”

“I am impressed with the leadership, vision, and the comprehensive multi-tenant cloud EDI solution, said Kenrick. “It is a unique and scalable system built from the ground up.  I’m excited to be part of a team bringing game changing solutions to market.  It’s fun and I get the flexibility of being connected to a decentralized organization.”

It’s not the first time Kenrick worked with some of the members of DataTrans.  He was known and recommended for his leading support role at Owens Direct LLC.

Mr. Roberts is located in the Toronto Canada area.


About DataTrans Solutions Inc.

DataTrans Solutions Inc. delivers customer centric supply chain and EDI outsourced services in retail distribution, energy, process manufacturing, and healthcare industries.  We offer a comprehensive on-demand hosted platform that allows clients to CLICK TO CONNECT.  Our Mission is to provide constantly improving B2B and data management services to allow our customers to operate at peak efficiency. We operate with integrity to provide our services in a responsive and respectful manner. We will leverage our knowledge and technology to provide the most appropriate and efficient B2B solutions for our customers.  The company is privately owned and has been profitably grown since it was founded in 1998. DataTrans is headquartered in The Woodlands, Texas.

# # #

EDI in China Locally Supported by DataTrans

Ni hao EDI Partners (the extent of my Chinese),

The DataTrans team is excited to announce expanded services of local China based support!

Our first Asia office was put in place to meet the requests of our North American retail partners who needed an easy, low cost, and reliable way to connect China based suppliers.

The supply chain begins in China.   China is the manufacturer to the world.  DataTrans sees a universe of opportunity in China for connecting supplier electronically to share business data.  It opens up new challenges for translation and integration.  But in a business environment that is still dominated with manual paper processes and far reaching Internet connectivity, it is ripe to quickly show benefits in EDI connectivity.

DATA TRANS致力于为广大客户提供高质量,准时并准确的EDI以及B2B外包方案,尤其为我们的客户提供EDI代理的服务,这样我们的客户就能更好的专注于公司内部运作。


Contact info

Tel: +86 755 86289662

Email: china@datatrans-inc.com

Website: www.datatrans-inc.com

china EDI web

What does Click to Connect EDI mean for small companies?

It means that we, the DataTrans team, understands small business needs and challenges and focus on ways to level the supply chain playing field with the larger multinationals.

While some of the larger EDI industry vendors like to dazzle their clients with massive applications that do 100 extra neat tricks that no one will ever have time to implement, DataTrans focuses on where can we bring the most value for the smaller competitor.   The big guys talk about visibility and collaboration throughout the entire order to cash process lifecycle to give you the perfect purchase order.  That is fine if you are a supply chain intellectual at P&G.  But our clients don’t want to try to express the grief to a support rep in the Philippians of why they cannot pick and pack a shipment to match the original purchase order.  DataTrans clients know they have a supply chain partner who they can trust to handle their mission critical supply chain transactions.

Yesterday we get a call from a small company who is comparing us to one of our competitors.   The potential client told us that we were $15 more expensive a month then the competitor.  This was after we made our presentation and short demonstration.  We understand thin margins especially in the grocery space but from this statement it was obvious that this person has never done B2B EDI before.   And these are the types of clients that we like to refer to our competitors.

Fifteen dollars in value can be eaten up in one phone call.  What is the value of losing a purchase order?  Or not being able to complete a difficult ASN (advance ship notice) in time?  Or missing non-compliant labels?  A truck load of bad labels could cost $30-40K in chargebacks.  How about one’s time, or losing a client, or not being able to handle a new clients requirements in time?   Fifteen dollar, eh?  How does that saying go?  The most valuable lessons are often the most expensive.

Perhaps our competitor says the same thing and they are not only less expensive they are better.  So prove it.  But how?  What are the right questions to ask?  We have a couple of tools to help you ask the right questions.  Click here for a 20 question online RFP builder and click here for the top 8 questions to ask a potential EDI provider.

Being small business owners ourselves we have come to realize the unique and innate decision making talents that successful small business owners possess.    Check out our case studies for some of these high growth business owners.  At DataTrans, EDI is our life and Click to Connect™ is all our client needs to know about EDI.

EDI Integration with Quickbooks

EDI Integration with QuickBooksQuickBooks is currently the most popular small business accounting system on the market and has been for some time now. With the various versions of QuickBooks (Manufacturing, Retail, Point of Sale, etc.) it has expanded to support multiple industries and provides a variety of add-on solutions. The program has become a key tool for many small and start up businesses. It has grown in capabilities and architecture to the point where some fairly good sized companies still utilize QuickBooks.  Many of these businesses also require EDI (Electronic Data Interchange) in order to conduct business with their customers and other trading partners. However, integrating EDI with Quickbooks presents some challenges.

EDI integration with Quickbooks requires the use of a form of XML proprietary to Intuit called qbXML (QuickBooks Extensible Markup Language). So, it is not typical EDI mapping where you may have a map that translates ASNI X12 850’s or other EDI transactions sets to a flat file to be imported into an ERP system. Intuit provides a Development Tool Kit that allows for the creation of qbXML streams utilizing modern programming languages such as the Microsoft’s .Net architecture and Web Services as part of its integration process. In order to obtain access to the QuickBooks SDK and Intuit’s Development Portal you need to be a part of the Intuit Developer Network. Bottom line is QuickBooks integration is not simple EDI mapping that a small business can easily do.

The good news is that some EDI companies like DataTrans are members of the Intuit Developer Network and have the infrastructure built to help companies make the integration with QuickBooks relatively simple. In fact, DataTrans WebEDI utilizes WebServices and its own in-house QuickBooks Connector to create a direct tie into QuickBooks that is relatively seamless. The QuickBooks Integrator uses the QuickBooks SDK’s Foundation Class to generate QBXML streams that are compatible with the different versions of QuickBooks and provides the end-user with a streamlined solution for integrating their EDI with QuickBooks.

By integrating your EDI solution with QuickBooks, you reduce the amount of time spent rekeying data between the two systems and streamline your business processes significantly. Make sure you evaluate EDI integration capabilities of any EDI vendor you are considering, especially if you use QuickBooks.

EDI 101: What is EDI?

Many business owners are unfamiliar with the world of Electronic Data Interchange (EDI) until first informed that they will be required to trade EDI by a major customer or trading partner. In fact, for a number of business owners this may be the first time they’ve ever heard of the technology. In our ongoing EDI 101 series we examine the basics of EDI in order to help business owners, IT managers and marketing teams get a handle on this important and prominent type of ecommerce.

What is EDI? Electronic Data Interchange (EDI) is the process of transmitting business documents electronically utilizing a standardized data format. Even more simply, EDI is a structured exchange of business data between two different computer systems. It is meant to replace the use of faxing or mailing in the transmission of business document such as purchase orders, invoices and ship notices.

Who uses it? EDI is used by countless businesses, government agencies and healthcare centers around the world. In the United States EDI is probably best known for its role in the retail sector. Most major retailers have leveraged EDI for use in their supply chain operations and now mandate some level of EDI compliance from their supplier base. The Health Insurance Portability and Accountability Act of 1996 (better known as HIPAA) also established EDI as a major technology in the healthcare industry, where it is used to transmit patient and subscriber information between healthcare providers and insurance companies. EDI is the most prominent method of ecommerce in business to business relationships.

Why do I need to use it? Trading business data via EDI is less expensive and also less time consuming than traditional paper documents. EDI allows document processing to be automated, saving both time and money. There are less errors caused by the rekeying of data and the gains in efficiency allow individual suppliers to be paid faster than if they were sending paper invoices.

By requiring their suppliers to be EDI compliant, companies ensure that all documents they receive arrive with a standard data layout. This allows companies to process each document in the same manner, saving time and removing complexity. Many trading partners will be willing to fax purchase orders to a new supplier for a time, but as a supplier’s volume grows the trading partner may begin to implement fees for each document sent by a means other than EDI. EDI is no longer an option for companies aiming to be competitive in today’s market.

What is required to do EDI? In order to be considered EDI compliant a company must be able to send and receive data in the EDI format required by their trading partner. Business data produced by one party’s internal systems is translated into the correct EDI format by a process known as mapping. Generally speaking, a business needs four components in order to trade EDI:

  • EDI mapping software to translate their data to the correct format as well as to read the data they receive.
  • A data communications component to allow for the secure exchange of business data electronically
  • An electronic connection to their trading partners.

When combined, these tools provide the infrastructure needed to successfully maintain a production EDI environment. Of course, many small and midsize businesses lack the in-house resources needed to maintain an EDI system on their own. These companies often find the expertise of an EDI service provider, such as DataTrans, an invaluable asset in maintaining compliance with their trading partner’s requirements.

Next week we’ll take a look at the most commonly used EDI documents and examine EDI naming conventions.